ROI Calculator
Calculate how much AI can save your business
Most businesses quietly lose thousands every month to repetitive work, slow lead response, and manual admin. Ten questions, honest math - see what automation is worth for your team before you talk to anyone.
Math a CFO can repeat
Conservative assumptions throughout: 60% automation coverage, real handling times, and the build cost counted against your first-year return. No hype curves.
Two minutes, ten questions
Answer with rough numbers - team size, hours lost, lead volume. The estimate updates live as you go, and you can revise any step.
Results without the ransom
Your numbers stay in your browser. Nothing is stored unless you explicitly send the results to us to prepare your audit call.
The calculator
Your numbers, not averages
Rough guesses are fine - the audit call replaces them with real data. This shows you the shape of the opportunity.
Step 1 10
Methodology
How this calculator works
Every assumption is written down so you can argue with it. Nothing here is a black box.
The calculator estimates the monthly cost of manual work, the share of it automation realistically absorbs, and how long a fixed-price build takes to pay for itself. It assumes automation covers 60 percent of the manual work you identify, not 100 percent, because production systems keep humans on the exceptions.
Manual hours per month are the sum of three inputs: employees multiplied by hours lost per day multiplied by 22 working days, plus admin hours per week multiplied by 4.33, plus support requests multiplied by 8 minutes each. Multiplying that total by your fully loaded hourly rate gives the current monthly cost of the work.
Hours recovered apply a 60 percent automation coverage rate to repetitive and admin work, and a 55 percent deflection rate to support requests, which is what grounded assistants typically resolve without a human. Savings are those recovered hours at your rate, plus 20 percent of current software spend where custom workflows consolidate tools.
Payback period is the one-time build cost divided by the net monthly benefit after AI running costs. First-year ROI counts both the build and twelve months of running costs against twelve months of savings, so the figure is net rather than gross.
Slow lead response is reported as a count of leads at risk rather than a dollar figure, because the calculator does not ask for your average deal value and we will not invent one.
Typical automation savings by team size
Illustrative figures at a fully loaded rate of $30 per hour and 1.5 hours lost per person per day. Your own numbers will differ, which is what the calculator above is for.
| Team size | Hours lost / week | Annual manual cost | Typical build | Payback |
|---|---|---|---|---|
| 5 people | 38 hrs | $59,000 | $997 to $1,497 | Under 1 month |
| 10 people | 75 hrs | $117,000 | $1,497 to $2,497 | Under 1 month |
| 25 people | 188 hrs | $293,000 | $2,497 to $4,997 | About 1 month |
| 50 people | 375 hrs | $585,000 | $4,997 to $9,997 | About 1 month |
See published pricing for every tier or read how we build custom automation workflows for the engineering behind these numbers.
FAQ
About the numbers
How the estimates work, what they include, and what happens to your data.
Ready to put your business on autopilot?
One call. We map the hours you're losing and quote the system that gets them back scoped and priced before you commit to anything.